Executive Assistant of the Chief of Staff

Job Summary

The Executive Assistant to the Chief of Staff is responsible for managing the executive calendar, prioritizing phone calls, gathering documents and reports to prepare for meetings, including scheduling of meetings, confirming meetings, and appointments. The main role of the Executive Assistant is to provide high-level administrative support for the Chief of Staff and ensure that tasks initiated by the company are efficiently accomplished

• Assist the Chief of Staff with his/her duties listed below, ensuring that deadlines are met and objectives are achieved.
• Preparation and submission of Monthly Account Payable Advances (AP advances) Status of the Office of the President
• Manage the incoming and outgoing documents of the Chief of Staff
• Maintain and organize confidential documents and files.
• Handle phone calls, emails, and other communications with professionalism and confidentiality
• Serve as a point of contact between the Chief of Staff and other executives, employees, buyers, and external stakeholder
• Facilitate communication and information flow between all team members and managers to ensure effective collaboration

Work Experience

• 2 years years experience

Educational Background

• Bachelor of Science in Business Administration or any 4 years course

Working Schedule

• Monday to Thursday – 7am to 6pmand every Friday – 7am to 4pm

Work Location

Head Office – Lot 10A Purok 1 Brgy. Makiling Calamba City, Laguna